The HR System and HR Payroll apps provide businesses with streamlined tools for managing employee work hours, shifts, and payroll. Both apps are available on iOS and Android, offering employees a user-friendly platform to manage their shifts, clock in/out, and view work-related statistics. This guide outlines the steps for both admins and employees on how to effectively use these apps.

Step 1: Admin User Management

Adding and Deleting Users:

Only admins can add or remove users from the system. To add an employee, admins must log into the Admin Dashboard on the web platform and provide each employee's email address as their username and set a password.

Employees will receive their login credentials (username and password) to access the HR System or HR Payroll app.

Admins also have the ability to delete users if an employee no longer works with the company.

Step 2: Employee Access and Login

Downloading the App:

Employees can download the HR System or HR Payroll app from the App Store (iOS) or Google Play (Android).

Login Credentials:

Employees will use their email address (provided by the admin) as their username and the given password to log into the app. Employees can change their password later for security reasons.

Step 3: Shift Management

Selecting Your Shift:

Before clocking in, employees can select the specific shift they are working from their mobile device or desktop.

This ensures that the system accurately tracks the hours worked under each shift type, providing accurate reports for payroll and statistics.

Changing Shifts for Double or Alternate Shifts:

If an employee works double shifts or a shift different from their normal schedule, they can easily change the shift type directly in the app or on the desktop version.

Simply select the correct shift before clocking in or clocking out, ensuring that all hours are accurately recorded under the appropriate shift category.

Step 4: Clocking In and Clocking Out

Clocking In:

Once the shift is selected, employees can clock in by tapping the Clock In button in the app. The time will be recorded in the system, allowing businesses to track when employees begin their shifts.

Clocking Out:

Similarly, at the end of the shift, employees can clock out by tapping the Clock Out button. This data is then stored and used to calculate total hours worked for payroll purposes.

Step 5: Employee Dashboard and Statistics

Accessing the Dashboard:

Employees can log into their personal dashboard via the mobile app or desktop to view their work statistics.

The dashboard provides real-time data on hours worked, shift summaries, and other relevant statistics such as overtime, days off, or upcoming shifts.

Viewing Statistics:

Employees can track their performance by viewing statistics such as:

Total hours worked within a specific period.

Shift history to see when they worked and for how long.

Clock in/out times for each shift, ensuring accuracy and transparency.

This feature helps employees stay informed about their working hours, shifts, and overall productivity.

Step 6: Managing Double Shifts and Shift Changes

Working Double Shifts:

If an employee is scheduled for or decides to work a double shift, they can simply switch to the new shift within the app after finishing the first one. This ensures that both shifts are recorded separately and accurately.

Employees must clock out from the first shift before clocking into the second one.

Changing Shift Type:

If an employee needs to work a different shift than originally scheduled, they can manually change the shift type in the app before clocking in. This flexibility allows businesses to accommodate shift changes easily without disrupting payroll or attendance tracking.

Conclusion

Both the HR System and HR Payroll apps offer seamless solutions for managing employee work hours, shifts, and payroll data. By following these simple steps, businesses can ensure accurate tracking of employee hours and shifts, while employees benefit from easy access to their schedules, work statistics, and pay details. The apps provide both admins and employees with the tools needed to maintain an efficient and transparent working environment.

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